2019 HPA Tech Retreat - Registration is Open!

The HPA Tech Retreat is the pre-eminent gathering of industry-leading thinkers and innovation-focused companies engaged in the creation, management, and dissemination of content. Every year, for a week near Palm Springs, the HPA Tech Retreat brings together a world-class roster of well-known and emerging leaders in engineering, technology, creativity and business. At the HPA Tech Retreat, the most compelling topics facing the media and entertainment landscape today are presented, explored and debated.

During the HPA Tech Retreat, attendees and speakers unplug from their day-to-day routine to engage with the brightest minds in the industry. From 7:30 AM breakfast roundtables to late-night fire pit conversations, there is nowhere else to experience the kind of unbiased, unvarnished, and authentic discussion, deliberation, and debate between experts that happens throughout the Tech Retreat.

Participants—who have included Oscar winners, program leads from NASA, and established and emerging tech mavens—take a forward-looking approach to trends and technologies of the content creation ecosystem while tackling issues of the present from fresh perspectives.

The HPA Tech Retreat is a limited attendance event, strictly capped at 700 guests, that consists of the main conference program, TR-X Tech Retreat Xtra, the Supersession, breakfast roundtables, and the curated innovation zone where companies present the absolute latest in technology.

Tech Retreat Features

TR-X

TR-X:  Topics TBD

TR-X, held the day before the HPA Tech Retreat, brings together thought leaders and creatives for a deep dive into topics of particular interest to the community. Registration is independent of or in addition to the HPA Tech Retreat.

Watch this space for upcoming details about this years TRX Monday.

Supersession

Supersession: Topic TBD

The Tech Retreat Supersession is designed to dig deep into crucial questions, including making sense of the many choices across many different workflows. Attendees will learn from industry experts about how we are producing content across the widest spectrum of content creation – from spots to blockbusters.

Watch this space for upcoming details about this years HPA Supersession.

Main Program

HPA Tech Retreat Main Program

The HPA Tech Retreat Main Program features an array of high-powered conference sessions, more than 50 breakfast roundtables led by industry experts, and extensive networking opportunities. This is an incomparable opportunity to meet and engage with a world-class roster of well-known and emerging leaders in engineering, technology, creativity and business.

Innovation Zone

Innovation Zone

HPA invites individuals and companies to share new and innovative technology with the participants of the HPA Tech Retreat®. The Innovation Zone is where attendees can discover your company’s NEW technology in a space designed for learning and discovery. Bring your latest and greatest innovations that improve how the chain from acquisition to delivery is done.

Title Diamond Sponsor

Gold Sponsor

Bronze Sponsor

Foundation Members

HPA invites individuals and companies to share new and innovative technology with the participants of the HPA Tech Retreat®. The Innovation Zone is where attendees can discover your company’s NEW technology in a space designed for learning and discovery. Bring your latest and greatest innovations that improve how the chain from acquisition to delivery is done.



  • All applications will be reviewed and vetted based on meeting the intent and focus of the Innovation Zone.
  • Approved participants that apply by 31 December will receive the early rate of $850 per Innovation Zone space.
  • Applications submitted and approved after 31 December will pay $950 per Innovation Zone space.

Space Information

Innovation Zone requirements:

Your demonstration must reflect technology that is innovative, game changing and important to entertainment markets including production, post production, broadcast, distribution, OTTs or related areas. It must provide the attendees with solution(s) that are unique and, if possible, demonstrate integrated workflows for distinctive services. Experimental products and new concepts or products are of particular interest. Start ups or creative solutions are most welcome.

You may bring secondary partners to be part of your space and demonstration if it fits within a complete solution that can differentiate the workflow or delivery process from what is available today.

Service companies and solutions providers who have unique, forward thinking offerings in production, post production, broadcast, distribution, OTT’s or a related area are invited to participate.

For the 2019 Tech Retreat, we are looking for innovations in these areas:
SMPTE 2110 and or ATSC 3.0 workflow components and integration
IMF integration – “IMF Row”
Technology that deliver high quality productions at an affordable price point
HDR, UHD for broadcast and distribution systems (including signal measurement)
VR and AR solutions for production, post and distribution
Cinema distribution technology
Distribution systems for digital outlets
Specialty aerial equipment
Video Space technology
Storage and media management with or without the cloud
Monitoring solutions from screen to projection
Gaming technology
AR for live sports

To apply, submit a description of what you would like to demonstrate for vetting purposes. Click here for the Application Form.


General Information:

The Innovation Zone is a meeting and networking area which will be open during conference hours as well as dedicated times, including a cocktail reception, two breaks per day, lunch time and prior to the Welcome Dinner. Refer to the program online (when available) for actual times.

No one is required to be with your demo during the entire time the Innovation Zone is open, except during the specific dedicated times listed in the Tech Retreat program. You are also free to make appointments during any open hours.

You may provide white papers and handouts describing the technology you will be showing as well as swag, because everyone loves free Stuff!

Related technologies will be placed in a workflow row that might define what a customer might be looking for to purchase or integrate.

We encourage Tech Retreat Innovation Zone participants to invite clients, other individuals within your company and interested industry professionals to register and visit you at the HPA Tech Retreat. However, please note that there are no guest passes to attend just the Innovation Zone. All attendees must be registered through the Tech Retreat registration site.


Innovation Zone Space Fees:

$850/space – until 31 December 2018 deadline for early application

$950/space – 1 January 2019 onward

Registration and additional services are not included in the Innovation Zone Space Fees.

Innovation Zone Space Fees are Non-Refundable.


Space Information:

The Innovation Zone is one large ballroom. You may apply for more than one space if you have more than one technology to present. An additional fee will apply and this space will be provided on an availability basis.

Each Innovation Zone space will include an 8′×10’ draped area, basic power (20 amp), wired or wireless internet (5 mbs), one table and two chairs. The table will be provided with a black linen cloth or you may use a tablecloth with your logo.

If you have something that requires a separate space, we may be able to provide this on a “limited engagement” basis. Please contact Vincent Maza or Max Ma at innovation.zone@hpaonline.com. Please note that an additional fee will apply.

You may include anything that will fit into the space except an exhibit booth, bar-type unit or anything that will block full view or limit accessibility to the spaces around you. A small cove for monitors, racks, and stands, if they don’t block a view, will most likely be permitted. If there’s a question about this, please contact Vincent Maza or Max Ma at innovation.zone@hpaonline.com.

Select additional furniture (e.g. high boy table, high stools) may be ordered through the hotel vendor, Encore.

A/V equipment may be ordered through the hotel vendor, Encore.

Internet service, whether hard line or WI-FI, in the Innovation Zone is separate from what HPA provides in the conference ballroom and a basic 5 mbs connection is included with each space. Any additional bandwidth must be ordered through the hotel vendor, Encore.

Links to all forms will be provided upon acceptance of your demo.

If your application is accepted you will be sent further information and be asked to register for the Tech Retreat and confirm your Innovation Zone space by submitting payment.

Confirmation of your space in the Innovation Zone is a commitment to have your demonstration set up from Tuesday through Thursday according to the times listed in the Program.

As mentioned above, while your Innovation Zone demo does not need to be staffed at all times, there are specific times within the program during which Innovation Zone Staff is required to be present. All persons staffing your demo MUST have a valid and individual registration for the event. Those wishing to attend the HPA Tech Retreat conference program may register for the HPA Tech Retreat Full Conference package or for a Daily Registration package (for day(s) attending). Those who will ONLY be attending the Innovation Zone can register for an “Innovation Zone Tech” package (up to 2 Tech registrations permitted per Innovation Zone space). HPA Tech Retreat registrations may be purchased now (Early Bird Pricing is available through 31 December 2018). Innovation Zone Tech registration instructions will be provided upon approval of your demo. Please note that as the Innovation Zone is a part of the HPA Tech Retreat conference experience, there is NO separate registration for the Innovation Zone. Access to the Innovation Zone is ONLY granted with an HPA Tech Retreat registration or an Innovation Zone Tech registration.

Please contact events@hpaonline.com with any registration-related questions.

The HPA Tech Retreat has a number of Press attending. Press are requested to respect your wishes to be off-the-record or enter into an NDA, but you will need to arrange this directly with them. It is not required as part of HPA issuing a Press Pass.

Innovation Zone Schedule

Subject to change

Monday, 11 February

  • 8:00 am – 5:15 pm

    Load in of equipment to the hotel

  • 3:30 pm – 7:30 pm

    Innovation Zone opens for set up


Tuesday, 12 February

  • 9:00 am – 2:00 pm

    Final time for arrival and set up of demos at the hotel

  • 2:30 pm

    Set up of demos must be complete

  • 4:45 pm – 8:00 pm

    Innovation Zone Cocktail Reception


Wednesday, 13 February

  • 7:30 am – 7:30 pm

    Innovation Zone is open

  • 10:00 – 10:15 am

    Break in Innovation Zone

  • 12:15 – 2:13 pm

    Innovation Zone will be open during lunch

  • 3:15 – 3:30 pm

    Break in Innovation Zone

  • 6:15 – 7:30 pm

    Cash Bar in Innovation Zone


Thursday, 14 February

  • 7:30 am – 1:58 pm

    Innovation Zone open

  • 10:30 – 10:45 am

    Break in Innovation Zone

  • 12:00 – 1:58 pm

    Innovation Zone will be open during lunch

  • After lunch

    Break-down and move out of Innovation Zone

  • 7:00 pm

    All equipment must be out of the Innovation Zone


Friday, 15 February

  • 8:45 am – 12:30

    Tech Retreat Sessions

  • 2:00 pm

    Equipment must have been shipped out from the hotel

    If anything is left until Monday, arrangements must be made directly with the hotel for storage and a fee may be charged.

The Hollywood Professional Association (HPA) has opened the call for proposals for the 2019 HPA Tech Retreat.® Key portions of the programming – the main program and the breakfast roundtables – are determined via this call for proposals. The HPA Tech Retreat will take place February 11-15 2019 at the JW Marriott Desert Springs Resort & Spa in Palm Desert, CA (Palm Springs area). Now in its 24th year, the event in Palm Springs attracts a wide array of distinguished attendees and speakers and engages leaders from every facet of the content ecosystem. It is one of the most important annual events for individuals and companies engaged in the creation, management, and dissemination of content in the dynamic landscape of distribution environments.

Proposals, which are informal in nature and can be as short as a few sentences in length, must be submitted by the would-be presenter. Submitters will be contacted if the topic is of interest. Presentations in the main program are typically of half-hour duration, including set-up and Q&A.


The deadline to submit main program proposals is end of day, Friday, October 26, 2018. Submissions should be sent to tvmark@earthlink.net.


Main Program - Submission Deadline October 26 2018

Call for Proposals: Main Program

The main program presentations, which are strictly reserved for marketing-free content, take place Wednesday February 13 through Friday February 15, after TR-X (Tech Retreat eXtra) and the supersession on Monday and Tuesday, respectively. According to program maestro Mark Schubin, “For the main program, ANYTHING related to moving images and associated sounds [is fair game], including (but not limited to) alternative content for cinema, bit-rate reduction, contrast-sensitivity, digital rights management, energy use for HDR TV sets, forensic analysis, gigapixel imaging, higher frame rates, immersive sound, just-valuable-differences, kleptomania in distribution, long GOPs in an era of rapid changes, multi-language subtitling, near-field communications, open-source processing, psychophysics, quantum entanglement for zero latency, reclining seats in cinemas, soundfields, terabit transmission, ultra-high-whatever, virtual reality, wider color gamut, x-rays in 8K, young interpupilary distances, and zoom lenses for 32K imaging. So are haptic, olfactory, and gustatory applications.” With this far-ranging call, “from scene to seen and gear to ear,” the main program is sure to be as inventive, intriguing, and leading edge as in previous years.

Proposals for main program presentations are short and informal and must be submitted by the proposed presenter. Schubin notes, “A sentence or two is usually sufficient and if those few sentences are of interest, submitters will be contacted.” Presentations in the main program are typically of half-hour duration, including set-up and Q&A (if any). Longer or shorter presentations can sometimes be accommodated. Panels are typically longer, and submissions for panels should include the panelists and moderator (arranging panelists and moderators is the presenter’s responsibility).

The deadline to submit main program proposals is the end of the day on Friday, October 26 2018. Proposals should be sent directly to Mark Schubin at tvmark@earthlink.net.

In the event a submission is not promptly acknowledged, submitters should contact Mr. Schubin to confirm receipt. Decisions are expected by the beginning of December.

Breakfast Roundtables

Call for Proposals: Breakfast Roundtables

Breakfast roundtables begin at 7:30 AM on four mornings during the retreat, Wednesday to Friday. Schubin notes, “The breakfast roundtables can include marketing information, and table moderators are free to teach, preach, inquire, ask, call-to-task, sell, or do anything else that keeps conversation flowing for an hour.” The HPA Tech Retreat roundtables are a popular part of the Tech Retreat, and offer attendees and experts the chance to dig in and converse on important topics.

There is no vetting process for breakfast roundtables. No retreat registration discount is conveyed by moderating a breakfast roundtable, and all breakfast roundtable moderators must be registered for the retreat. Proposals for breakfast roundtables may only be submitted by their proposed moderators to Mark Schubin at tvmark@earthlink.net. Opportunities to present a breakfast roundtable are competitive, and spots fill quickly. Even though there is no deadline, once the maximum number of tables is reached (32 per day), no more can be accepted. Wednesday and Thursday typically fill to the limit; Friday often doesn’t. Proposals should include the desired day(s) and the desired topic(s).

Further details for the 2018 HPA Tech Retreat will be announced in the coming weeks, including supersession topics, TR-X focus, and Innovation Zone details, as well as seminars and meetings held in advance of the Tech Retreat.

For more information about the 2018 HPA Tech Retreat, visit www.hpaonline.com or call +1 213 614 0860. For sponsorship information, please contact Joyce Cataldo at events@hpaonline.com.

Pricing information subject to change.

Attendees are responsible for making their own hotel reservations. Registration fees for the Tech Retreat do not include hotel accommodations.


HPA Tech Retreat Event
11 February – 15 February 2019
at JW Marriott

(All listed dates subject to change)

HPA Tech Retreat All-Access Registration
This conference registration package includes: All provided meals, admission to the Innovation Zone, Monday TR-X Seminar, Tuesday Supersession, Wednesday through Friday Tech Retreat Program, Tuesday Innovation Zone Cocktail Reception, and Wednesday Conference Dinner.

HPA Tech Retreat Conference Registration
This conference registration package includes: All provided meals, admission to the Innovation Zone, Tuesday Supersession, Wednesday through Friday Tech Retreat Program, Tuesday Innovation Zone Cocktail Reception, and Wednesday Conference Dinner.
Monday TR-X Seminar is NOT included.

Registration Options Early Registration through 1/19/2019 Regular Registration through 2/3/2019 (Space Permitting) Onsite Registration (From Feb. 4 Space Permitting)
All-Access Registration (Mon-Fri)
HPA & SMPTE Members $1,595 $1,695 $1,925
Non Members $1,795 $1,895 $2,125
Tech Retreat Speakers, Panel Moderators and Panelists $975 (Receive day of free) $975 (Receive day of free) $975
Tech Retreat Conference Registration (Tues-Fri)
HPA & SMPTE Members $1,395 $1,495 $1,725
Non Members $1,595 $1,695 $1,925
Tech Retreat Speakers, Panel Moderators and Panelists $825 (Receive day of free) $825 (Receive day of free) $825
Credentialed Press Registration
Credentialed Press No Charge No Charge No Charge

 

Registration By Day

Monday, 11 February 2019 – TR-X
Monday seminar is NOT included in conference registration but is included with all-access registration.
Registration Options Early Registration through 1/19/2019 Regular Registration through 2/3/2019 (Space Permitting) Onsite Registration (From Feb. 4 Space Permitting)
TR-X Seminar
HPA & SMPTE Members $350 $375 $400
Non Members $450 $475 $500
 

Tuesday, 12 February – Thursday, 14 February 2019
This registration package includes: All provided meals, admission to the Innovation Zone and Conference Sessions for the day(s) selected, and admission to the Innovation Zone Cocktail Reception (Tuesday registration only), and Conference Dinner (Wednesday registration only).

One Day Registration (Tues Supersession, Weds or Thurs Tech Retreat)
HPA & SMPTE Members $595 $625 $695
Non Members $695 $725 $795
Innovation Zone Cocktail Reception ONLY (Tues)
HPA & SMPTE Members $140 $140 $165
Non Members $165 $165 $195
Welcome Dinner GUEST TICKET (Wed)
Guest Ticket $125 $125 $150
 

Friday, 15 February 2019
This registration package includes: All provided meals and Conference Sessions for Friday.

One-Day Registration (Fri)
HPA & SMPTE Members $325 $350 $375
Non Members $425 $450 $475

 

Innovation Zone

In addition to the Innovation Zone Space fee, conference registration is also required to participate in the Innovation Zone. Visitors must be registered for the one of the following packages: All-Access, Tech Retreat Conference, Registration by Day (Tues-Thurs), or Tuesday Evening Innovation Zone Cocktail Reception. There are no complimentary passes. Accepted Innovation Zone companies are limited to two Innovation Zone Tech registrations per space.

Early Application through 12/31/2018 Regular Pricing starting 1/1/2019 Onsite Registration (From Feb. 4 Space Permitting)
Innovation Zone Space
Innovation Zone Space $850 $950 NA
Innovation Zone Tech Registration
Innovation Zone Tech $900 $900 $925
Innovation Zone Space Fees are Non-Refundable.

Online registration ends 2 February 2019 OR when the event is full. Please be advised that space is limited and always sells out.

You may pay by credit card or check in U.S. dollars only. If paying by check, your payment MUST BE RECEIVED NO LATER THAN 14 JANUARY 2019 in order to confirm your registration. As this event will sell out, we may not be able to hold a registration which is not paid for by the deadline. If there are circumstances which prevent you from doing this, please contact our office. See registration form for complete payment information.

CANCELLATION AND REFUND POLICY

You may cancel your registration online by clicking the link in your confirmation email to View or Edit your registration. Cancellations made by 21 January 2019 will be refunded, less a 10% cancellation fee. In addition, a $35 administrative fee will be charged for any refunds made to registrations paid by check.

NO REFUNDS FOR CANCELLATIONS AFTER 21 January 2019. However, you may transfer a registration to another individual. No fee will be charged for transferred registrations provided the new registrant is of the same registration type (Member or Non-Member). If the new registrant is of a different registration type, the different in price will apply.

For questions or additional information contact: HPA at events@hpaonline.com or 818-273-1482.

The HPA Tech Retreat will take place February 11-15 2019 at the JW Marriott Desert Springs Resort & Spa in Palm Desert, CA (Palm Springs area).

Elegance and impeccable service are the hallmarks of JW Marriott Desert Springs Resort & Spa. This luxury hotel showcases sophisticated accommodations and an incomparable location in the Coachella Valley, near Palm Springs. Beautifully manicured resort grounds feature waterways that can be traversed by gondolas, as well as a flamingo island, two golf courses and a serene spa. Settle in to your intuitively designed room or suite, which offers plush bedding, a marble bathroom and a balcony with awe-inspiring views. Dine at one of their excellent restaurants, which offer everything from California cuisine to Japanese fare.

JW Marriott Desert Springs Resort & Spa - Exterior Aerial View
JW Marriott Desert Springs Resort & Spa - Room Interior
JW Marriott Desert Springs Resort & Spa - Close-Up of Lake

Attendees are responsible for making their own hotel reservations. Registration fees for the Tech Retreat do not include hotel accommodations.


Event Hotel

JW Marriott Desert Springs Resort & Spa
74-855 Country Club Drive
Palm Desert, CA 92260
http://www.marriott.com
Main Telephone: 1-760-341-2211

JW Marriott Reservations

HPA has arranged a room block with a discounted rate of $235 per night for Tech Retreat attendees and you must make your reservations using the link provided to get the discounted rate. The deadline for booking within the group room block is January 28, 2019, while rooms are available.  Be sure to book early as rooms typically sell out.

  • Group Rate: $235 per night
  • Cutoff Date: January 28, 2019 (Or when rooms are sold out)

Resort Fee

Rooms are also subject to a resort fee, which has been reduced to $1.00 for those who book through the HPA Group Room Block.  The resort fee includes: Overnight Self-Parking, Guest Room High Speed Wi-Fi, Local & Long Distance Domestic phone calls, Use of Fitness Center, Spa Fitness Center Class or Activity, The Greens – 18-hole putting course, Daily Golf Range Usage, All Lawn Games at the Tennis Center, One Hour of Hard Court & Raquet Rental, Golf Bag Storage at the Resort, and Welcome Blue Star Lounge Citrus Cool, 4-6pm Daily.

Individual Reservation Cancellations

To avoid a one night’s room and tax charge, reservations must be canceled at least three (3) days prior to scheduled arrival.


Directions & Transportation

JW Marriott is located 13 miles from Palm Springs International Airport, 137 miles from Los Angeles International Airport (LAX), 83 miles from Ontario Airport, 134 miles from Burbank Airport and 120 miles east of Los Angeles if driving. For driving directions, please click here. Or, For those of you who use GPS or Google Earth, the coordinates: 33.754801 North, 116.361223 West.

Shuttle Companies

Taxi Companies

  • Yellow Cab of the Desert
    760-340-8294
  • Uber
    Uber.com
  • American Cab
    760-300-000
  • Desert City Cab
    760-328-3000

There are also a large number of limo, town car and private shuttle options. The full listing of available ground transportation from the airport can be found here.


For More Local Area Information, Please Click Here.

1. What is the HPA Tech Retreat?

The HPA Tech Retreat is the pre-eminent gathering of industry-leading thinkers and innovation-focused companies engaged in the creation, management, and dissemination of content. Every year, for a week near Palm Springs, the HPA Tech Retreat brings together a world-class roster of well-known and emerging leaders in engineering, technology, creativity and business. At the HPA Tech Retreat, the most compelling topics facing the media and entertainment landscape today are presented, explored and debated.

2. How did it start?

The International Teleproduction Society (ITS, later the Association of Imaging Technology and Sound) offered a Presidents Retreat to allow chief executives of its member companies to combine a vacation with some information exchange. In 1995, the idea was extended to engineers with a Technology Retreat, which rapidly became more information and less vacation. After ITS ceased operations in 2001, the HPA began sponsoring the Tech Retreat.

3. What does “all aspects” mean?

All aspects: academics, archivists, broadcasters, cable-TV system operators, cinematographers, computer and software makers, consultants, consumer-electronics manufacturers, digital rights managers, directors, display designers, editors, equipment-rental houses, forensic investigators, government officials, historians, Hollywood studios, intelligence analysts, interactive gamers, journalists, lawyers, lens manufacturers, licensing pools, the military, networks, producers, production facilities, professional-equipment manufacturers, post-production facilities, satellite-system operators, semiconductor manufacturers, sound mixers and editors, standards organizations, telephone companies, theater owners, venture capitalists, and vision scientists are among those who have been there or sent representatives.

There have been representatives of MPEG the Moving Picture Experts Group and MPEG the Motion Picture Editors Guild, NATO the National Association of Theater Owners and NATO the North Atlantic Treaty Organization. To add to the alphabet soup, AAF, AMPAS, ASC, ATSC, BBC, CEA, CEDIA, CPTWG, DCI, DoD, FCC, MPAA, NAB, NABA, NIMA, NSA, SMPTE, and USC have all been officially represented. So have ABC, CBS, Fox, NBC, PBS, UPN, and the WB among broadcast networks; Sinclair and Tribune among other broadcast-station owners; Columbia/Tri-Star/Sony, Disney, Fox, Paramount, and Universal among Hollywood studios; Adobe, Apple, IBM, Intel, and Microsoft among others from the computer industry. People attending the retreat have also come from all over the world.

4. What does “top engineering and technical talent” mean?

SMPTE Fellows, Oscar nominees, Emmy-award winners and Ph.D.s. Creators of some of the basic technologies used daily in content creation.Many of the attendees have CTO, vp-engineering, or director of technology titles. Others work on blockbuster movies and top-rated streaming and broadcast. Thanks to the informal nature of the retreat, it’s not easy to tell, and everyone is welcome to attend.

The unofficial motto of the HPA Tech Retreat is “Someone Will Be There Who Knows the Answer.”

5. What does “informal” mean?

It’s not a typical technical conference. There are no droning introductions listing a presenter’s academic credentials. In fact, there are no introductions at all beyond name and affiliation.

6. What does “exchange information” mean?

The retreat is divided into several categories: pre-retreat seminars and events, the main program, breakfast roundtables, the demo area, the quizzes, and the softball challenge. There are also meals and breaks that are useful for networking.

7. What is the main program?

The main program is devoted to the most compelling issues of the time, with a focus to putting  the most knowledgeable experts together to explore and enliven a conversation around those issues.  Much of the main program is invited; the rest is drawn from submissions. The main program is run precisely by the clock. The slot for each presentation includes set-up and questions-&-answers, and speakers have sometimes been cut off in mid-sentence. Similarly, the program starts and returns from breaks at exactly the listed times.

8. How long are presentations in the main program?

They are probably a little shorter than they should be. Individual presentations typically last between 10 and 45 minutes. Panels typically run from 20 to 90 minutes. There is no fixed time period, but shorter presentations can more easily be squeezed in.

9. How does one get to present on the main program?

A Call for Proposals is issued every year around Labor Day. There are, year over year, more submissions than can be accommodated. The burning issues facing the ecosystem may help determine which submissions are accepted. Those wishing to make presentations should also consider breakfast roundtables and the demo area. Presentations in the main program, the breakfast roundtables, and the demo area are not mutually exclusive.

10. What are the breakfast roundtables?

Starting at 7:30 am on Tuesday Wednesday Thursday and Friday, the breakfast roundtables are one of the most popular aspects of the retreat. Each table has a number which corresponds to a posted list of topics and moderators. Moderators may choose any topic and run the roundtables as they see fit. They may present information, gather information from those at the table, or simply moderate arguments between others. Popular tables might end up surrounded by layers of attendees and others might have only a few. There are no restrictions on topics other than length (so they may be printed; long topic titles will be abridged). There are no restrictions on moderators other than being registered at the retreat. All requests to moderate tables are accepted; if another moderator has chosen the same or a similar topic, the moderators will be informed so they may consider combining their tables. A moderator may choose to have tables at either or all, and if more than one, on the same or different topics. A single company or organization is welcome to provide moderators for as many roundtables as it would like. Once a roundtable is confirmed, it must be moderated, even if someone else seems to have a more attractive topic. Topics and moderators, however, may be changed.

11. What is the Innovation Zone?

The Innovation Zone is not a trade show but rather a curated area where the latest, often unseen technologies or applications are demonstrated.  Participants for the Innovation Zone must apply, and the applications are reviewed by the Innovation Zone manager and HPA Tech Retreat Committee.  The Innovation Zone is focused on new technology or applications. The retreat will provide table(s), chair(s), power, and security. No “booths” are permitted. No corporate signage is permitted; the retreat will provide a simple paper sign with the name of each demonstrator’s company or organization. Information about the technology or application is accepted and appreciated. White papers are encouraged. Relevant product literature is fine. Demonstrators are encouraged to join forces to show systems. In the past competitors have helped set up each other’s demonstrations.Many popular products were first introduced at the HPA Tech Retreat, -Panasonic’s Varicam and Sony’s HDCAM SR- among them. Other innovations shown at the retreat have yet to make it to mass manufacture, including a 72-frame-per-second HDTV camera and a system for automatically converging and color balancing multiple projectors forming a single image. Some are one of a kind, like a tiny Lucas Digital (ILM) camera-attitude sensor used in Star Wars: Episode 3. A slot in the main program at the end of the first day is reserved for demo introductions. Each demonstrator is allowed a very brief period (about a minute) to introduce the demonstration. That is followed by the first scheduled demo session, which includes a cocktail reception for attendees and their registered guests. There is another scheduled demo session at the end of the last day. In between, attendees may schedule demos at mutually convenient times.

12. What are the quizzes?

A quiz relating to television technology is posted at the registration table at the beginning of each session. A bowl is also provided there for answers. The first quiz is relatively easy, and there are multiple winners. Quizzes get progressively harder.
One year, participants were asked to derive the NTSC color subcarrier from scratch. Another quiz asked for the next number in these series: 51, 25, 19, 13, 8, 6 and …21, 16, 11, 8, 6.

Those entering are welcome to consult others, reference books, or the Internet. Past prizes have included glow-in-the-dark statues of the patron saint of television and plush teddy-bear TV remote controls.

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