Entry Rules, Fees and Upload

Engineering Excellence Call for Entries

Submission Period
April 15, 2019 – May 31, 2019

Creative Categories
Call for Entries

Submission Period
May 13, 2019 – Extended to July 15, 2019

Submission Fees

Creative Entry Submissions

Early Bird Entries – Deadline: June 10, 2019
  • $150 per submission for HPA/SMPTE members
  • $180 per submission for non-members
  • To take advantage of “Early Bird” entry fees, all materials must be received by HPA Awards by the “Early Bird” Entry Deadline in the Schedule. (June 10, 2019)
Pricing as of June 11, 2019
  • $175 per submission for HPA/SMPTE members
  • $210 per submission for non-members.
  • HPA/SMPTE Corporate member companies may submit all entries from that company under the membership rate.
  • Individual members may use the member rate for entries where that individual is the Entrant.
Engineering Excellence Award Submission
  • $595 per submission
Payment Information
  • Payment may be made via credit card during the submission process, or by mailing in a check, or by ACH/EFT.
  • Payments made by check must be in US Funds only. Make check payable to: Hollywood Professional Association
  • In the case of EFT or ACH payments, HPA must receive the full amount of the entry fee in US Dollars. All transfer or  bank fees are the sender’s responsibility category.

Media Prep, Guidelines, DCP Delivery Address

Materials

See sections B and C of the Awards Entry Rules for full details (PDF)

  1. Pro Res HQ File Media Guidelines: For all categories other than Outstanding Color Grading – Theatrical Feature
    • Codec – Pro Res 422 HQ
    • Color Space – Rec 709, gamma 2.4
    • Resolution – 1920 x 1080
    • 23.98 fps
    • Viewing materials can be uploaded as part of the entry submission process at hpa.awardcore.com. See section D (page 21) for a complete walk through of the entry submission process.
  2. H.264 File Media Guidelines – Editing for Episode or Non-Theatrical Feature category ONLY:
    • 1920 x 1080P
    • H.264 High Profile
    • Chroma 4:2:0 or 4:2:2
    • BitRate 8 Mbs
  3. DCP Submission Guidelines
    • Submissions should be submitted as an unencrypted DCP file and delivered on a USB hard drive to:
      Deluxe Technicolor Digital Cinema
      Attn: Sharra Updike
      2233 North Ontario St. 3rd Floor
      Burbank, CA 91504
      C/O HPA Awards
      (818) 260.3871
      HPAAwards@bydeluxe.com
    • DCPs are due at Deluxe by the regular submission deadline of July 12. Please send a note to awards@HPAonline.com with your entry number, project title, shipping method and the date that your submission material was sent to Deluxe. If you will be requesting an extension to get your DCP to Deluxe, please note that entry materials must be received no later than 5:00 pm on Friday, July 19.
  4. Sound submission guidelines
    • Codec – Pro Res 422 HQ
      1. Submissions should be submitted on a Pro Res HQ file. The viewing material should include both the completed sound mix for judging and matching video.
      2. Audio – PCM
        1. 5.1 Sound – with the following track assignments.
          • Track 1 – Left
          • Track 2 – Right
          • Track 3 – Center
          • Track 4 – LFE
          • Track 5 – LS
          • Track 6 – RS
        2. Stereo
          • Track 1 – Left
          • Track 2 – Right
        3. Note: Stereo tracks should only be submitted when the original project was released in Stereo.

Category Submissions Chart

Category Submission Length
(Maximum of – not counting slates)
Making Of
(Maximum of)
Descriptive Material Viewing Material
1. Outstanding Color Grading – Theatrical Feature 5:00 of scenes in sequence as they appeared in the film N/A Required DCP via USB hard drive
2. Outstanding Color Grading – Episode or Non-Theatrical Feature 3:00 of scenes in sequence as they appeared in the episode N/A N/A Pro Res HQ file via online upload
3. Outstanding Color Grading – Commercial 1:00 continuous clip; for spots with 1:00 or less runtime, submit full project N/A N/A Pro Res HQ file via online upload
4. Outstanding Editing – Theatrical Feature N/A N/A N/A No viewing materials required
5. Outstanding Editing – Episode (30 Minutes and Under) or Non-Theatrical Feature FULL PROJECT N/A N/A H.264 file via online upload
6. Outstanding Editing – Episode (Over 30 Minutes) or Non-Theatrical Feature FULL PROJECT N/A N/A H.264 file via online upload
7. Outstanding Sound – Theatrical Feature 3:00 segment or series of scenes in sequence as they appeared in the film N/A N/A Pro Res HQ file via online upload
8. Outstanding Sound – Episode or Non-Theatrical Feature 3:00 segment or series of scenes in sequence as they appeared in the episode N/A N/A Pro Res HQ file via online upload
9. Outstanding Sound – Commercial 1:00 continuous clip; for spots with 1:00 or less runtime, submit full project N/A N/A Pro Res HQ file via online upload
10. Outstanding Visual Effects – Theatrical Feature 3:00 of scenes in sequence as they appeared in the film 3:30 N/A Pro Res HQ file via online upload
11. Outstanding Visual Effects – Episode (13 Episodes and Fewer) or Non-Theatrical Feature 2:00 of scenes in sequence as they appeared in the episode 2:00 N/A Pro Res HQ file via online upload
12. Outstanding Visual Effects – Episode (Over 13 Episodes) 2:00 of scenes in sequence as they appeared in the episode 2:00 N/A Pro Res HQ file via online upload

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